2017-2018 Walden University Student Handbook (March 2018) 
    
    Jan 19, 2022  
2017-2018 Walden University Student Handbook (March 2018) [ARCHIVED CATALOG]

Residency Policies


Policy Title Policy
Face-to-Face Residency Requirement  (PhD programs)

Two, face-to-face residencies must be completed as part of the four residencies required for PhD programs. No more than two virtual residencies may be used to satisfy PhD residency requirements.

  • Complete Residency 1 face-to-face as soon as you begin your program; should be completed within 90 days of completing your Foundations course.
  • Complete Residency 2 as face-to-face or virtual within 18 months of your start date or linked to your registration for or completion of your first research course.
  • Complete Residency 3 face-to-face by the end of your third year.
  • Complete Residency 4 during your third year or beyond as:
    •  a face-to-face or virtual residency (RESI 8404) OR
    •  an approved professional conference (RESI 8900 based on program availability) OR
    •  a dissertation intensive (DRWI 8500) during your 9000 course. Contact Academic Advising to register.

Optional: Complete a PhD Dissertation Intensive retreat (DRWI 8500) face-to-face during your dissertation. Contact Academic Advising to register.

 

Please also see the Residencies Website.
Face-to-Face Residency Requirement  (EdD)

One, face-to-face residency is required as part of the EdD program.

Students Starting Prior to August 31, 2015:
Complete the EdD required residency face-to-face during your first year; required by the end of year 2, Term 6.

Students Starting on or after August 31, 2015:
Complete the EdD required residency face-to-face during your first year; by the end of Term 3.

Please also see the Residencies Website.
Face-to-face Residency Requirements Face-to-face residencies are required for all doctoral programs and some master’s programs. Face-to-face residency requirements vary by degree program. Please also see the Residencies Website and the Student Handbook for program-specific information.

Transfer Policy to EdD from PhD in Education

Students transferring into the EdD program from the PhD in Education program having successfully completed Residency 1 and Residency 2 of the PhD program may be exempt from completing the EdD required residency.

Transfer Policy to PhD in Education from EdD

Students transferring into the PhD in Education program from the EdD program may waive the PhD Residency 1 if they successfully completed the required residency as part of the EdD program.

Transfer Policy from EdS to EdD

EdS-to-EdD transfer students may attend the required EdD residency while still enrolled in their EdS program.

SEVIS/I-20 Policy for International Student Attendance at U.S. Domestic Residencies

Student and Exchange Visitor Information System (SEVIS)/I-20 Requirements for International Student Travel to U.S. Residencies


The rules and regulations of the U.S. Department of State require all non-U.S. students attending Walden residencies in the United States to obtain a Form 1-20 from Walden University for entry into the United States.

Students who are citizens of Visa Exempt countries, Canada and Bermuda, do not have to apply for a separate visa; however, these students must obtain an I-20 and pay the SEVIS fee. Students from all other countries, including visa waiver countries, must also obtain an F-1 student visa for entry into the United States to attend Walden residencies.

Important: B-visa and ESTA visa waivers do not permit academic study. Students who enter the U.S. on the B-visa/ESTA visitor and business class will not be allowed to attend the residency. There are no exceptions to this policy.

To enter the United States on student status for your required academic residency attendance, as you pass through U.S. Immigration and Customs, please be sure to have your:

  •     Current passport
  •     F-1 visa (not required for citizens of Canada or Bermuda)
  •     Form I-20                                  
  •     Receipt from your SEVIS fee payment
Please also see the Residencies Website.
Residency Cancellation/Drop Policy for Residencies in the 48 Contiguous States

Cancellation/Drop Policy for Residencies Occurring in the 48 Contiguous United States

You may cancel your registration within your myWalden university portal without penalty, provided the cancellation request is made at least 30 days prior to the start of the residency. Cancellations between 30 and 11 days prior to the residency start date will result in a refund minus a 5 percent cancellation fee. If you cancel after this deadline, you will be billed in full for the residency.

Canceling Due to an Emergency/Petitions

If you are canceling your residency due to an emergency, you may submit a Residency Petition form and supporting documents within 14 days after the event to request a possible refund of residency registration fees. Submitting a petition does not mean that your registration will be canceled. Students will be asked to provide documentation supporting the student’s need to cancel the registration after the deadline. Documentation needs to provide evidence that the reason for late cancellation was unavoidable and unforeseeable.

Petitions and supporting documentation must be submitted to your academic advisor no later than 14 calendar days after the residency ends. There are no exceptions to this policy. If you do not cancel before the cancellation date and do not have an approved petition through the above petition process, you will be billed and expected to pay the residency fee, whether or not you attend(ed).

Contact your academic advisor for additional details about canceling your residency due to an emergency.

 

Please also see the Residencies Website and your Residency Registration Confirmation e-mail.
Residency Cancellation/Drop Policy for Residencies Outside the 48 Contiguous States

You may cancel your registration within your myWalden university portal for an international or non-contiguous U.S. residency without penalty, provided the cancellation request is made at least 84 calendar days (12 weeks) prior to the start of the residency. Cancellations between 84 and 42 days prior to the residency start date will result in a refund minus a 5 percent cancellation fee. If you cancel within 42 days (6 weeks) of the start date, you will be billed in full for the residency.

Please also see the Residencies Website and your Residency Registration Confirmation e-mail.

Religious Observances

Walden University makes every effort to provide options for Religious Observation for its students. To avoid possible scheduling conflicts, students are encouraged to review the Residency Calendar carefully. Please note that some residencies are scheduled during weekdays to reduce religious conflicts.

Walden Policy:

If you have religious traditions that may conflict with the requirements of the academic residency (i.e., missing a day of residency), you are required to attend an additional residency to make up for the day(s) missed. There is no charge for the additional residency itself; however, you will be responsible for any associated lodging and travel costs to and for the additional residency site. Please contact Academic Residencies at academicresidencies@mail.waldenu.edu at least two months in advance of the residency to discuss religious accommodations.

 

Please also see the Residencies Website.
Disability Services for Residencies

Qualified students should contact Walden University’s Office of Disability Services at disability@mail.waldenu.edu at least 30 days prior to the residency to discuss assistance for the residency. Requests received with less than 30 days’ notice will be honored; however, will be addressed as time allows.  Therefore, necessary accommodations, services, or equipment may not be available by the residency start date.

Accommodations for face-to-face residencies may include:

  • Renting specialized equipment, such as electric scooters and Hoyer Lifts, for transportation from wheelchair to bed or bath.
  • Coordinating arrangements with nearby dialysis centers.
  • Hiring local service providers, such as sight guides, sign language interpreters, or captionists.


Students who do not have documented disabilities but have difficulty walking, asthma, or any other condition that impacts mobility are also encouraged to contact the Office of Disability Services.

 

Please also see the Residencies Website and your Residency Registration Confirmation e-mail.
Military Services

In order for the Military Services team to verify your attendance with the VA it is necessary to complete a Residency Statement Form. As a guide to help you complete the form, you can access the residency information from within your course room two weeks prior to the Residency start date. Please note, there is no deadline to complete this form, however, submitting it early will assist with a timely payment from the VA.

The VA requires residency attendance to be reported in “completed” clock hours. Please be aware, if you are attending an in-person residency, you must attend a minimum of 18 hours to be considered full time per the VA. If you are attending a virtual residency, please be sure that you complete a minimum of 18 hours per week for weeks 2 and 3 to be considered full time.  Residency attendance qualifies some students to receive the Basic Allowance for Housing (BAH). The BAH payment rate is determined by the zip code of the school (55401 for Walden) at the rate of E-5 with dependents.  In order to find the payment rate for Walden University please visit the Basic Allowance for Housing page at the Defense Travel Management Office. BAH payments will be prorated base on the required number of days you attend residency. Please note that if you’re active duty, you will not receive the BAH.

If you have questions about your residency, please contact the Academic Residencies at academicresidencies@mail.waldenu.edu. Once your residency attendance has been certified, you will receive a courtesy message from the VA. As a reminder, the VA determines payment and eligibility. If you should have any questions regarding your GI Bill or VA payments, please contact the VA at #1-888-442-4551 (option 1 then 0) or the Office of Military Services Office: military@mail.waldenu.edu.

 

Please also see the Residencies Website.
Residency Attire

Dress for academic residencies as you would for professional conferences and other professional meetings; business casual is strongly encouraged.

 

Please also see the Residencies Website and your Residency Registration Confirmation e-mail.
Residency Fees and Payment Policy

Residency Fees Policy

Residency fees are NOT included in your program tuition.

  • Exceptions—Fees for the following ARE included in program tuition:
    • Blended Academic Year in Residence (BAYR) residencies for PhD psychology licensure
    • Social Work Skills Lab fees for MSW students starting February 27, 2017 or after
    • Pre-Practicum fees for MS counseling students starting February 27, 2017 or after
  • Travel and lodging expenses for required residencies, social work skills labs and pre-practicum are NOT included in program tuition and are the responsibility of all students in all programs.
  • Residency fees are billed in the term of the residency and collected in accordance with the university’s billing cycle.
  • These fees vary by degree program and are subject to change throughout the academic year.
  • Fees for residencies occurring outside the 48 contiguous U.S. states vary based on location and are higher.

Residency Payment Policy

Residency fees listed above are billed in the term of the residency and collected in accordance with the university’s billing cycle.

Please also see the Residencies Website.
Financial Aid

Students must be registered for at least one course in addition to a residency in order to be considered for financial aid.  The Financial Aid Office reviews registrations at the start of each term and cancels federal aid for any students registered for a residency only.  Students who do not register for a regular course along with the residency may apply for a loan through a private lender.

Visit the Tuition and Financial Aid page on the WaldenU website for more funding options. Please consult with a Financial Aid advisor to determine whether you may qualify for financial aid.

If you are expecting a financial aid refund to help cover non-tuition residency expenses, refunds are released by the Bursar’s Office 14 days after the date of disbursement. The Bursar’s Office cannot expedite refunds.  Please keep this in mind as you make plans to cover the costs of attending a residency.

If you have questions about financial aid, disbursements, and residency fees, contact either the Office of the Bursar at bursar@mail.waldenu.edu or the Office of Financial Aid at finaid@mail.waldenu.edu. Both can be reached at 1-800-444-6795.

Please also see the Residencies Website.
Residency Attendance Requirements

Attendance is required for ALL residency sessions in order to successfully complete your residency.

Your registration confirmation email provides important details about residency start and end times for your program as well as the location of all of your residency sessions.

You are expected to make travel arrangements that allow enough time for you to check in by the date and time listed in the schedule and stay until the conclusion of the last session on the last day of your residency.

Late arrival to the residency, early departure from the residency and/or missed sessions may result in the loss of residency units.

Daily sessions typically begin around 8 a.m. and last through early evening.

For the complete residency schedule, please see your Residency Registration Confirmation e-mail to download the Residency App. The daily schedule will be available 2 weeks prior to the start of the residency.
Missed Residency Sessions Students are encouraged to select a residency they are able to attend from start to finish.

As students are expected to attend all residency activities, residency faculty administrators do not approve student requests for late arrival or early departure unless it is an unavoidable situation (e.g., airline difficulties, death in family, personal or family illness, and religious observation). Residency faculty administrators should have predetermined alternative assignments ready to provide students in cases where a portion of a single session is missed.

Should you need to depart in the middle of a residency or session, you must contact your program’s residency faculty administrator and determine how you will complete the hours and content missed. You are also required to sign out with the Academic Residencies staff prior to leaving the residency.

In some situations, you may be asked to attend an additional residency to make up for portions of a residency missed because of an unavoidable situation. If you miss parts of a residency for avoidable situations, will receive a “U” grade for the entire residency.

If you have questions about flight delays, or travel emergencies, contact Academic Residencies. Academic Residencies will work with you and the residency faculty administrator for their specific program to make up any academic sessions that are missed. If you are concerned about arriving after registration closes, please contact the Residency Office on-site or call Academic Residencies on-site at 1-612-325-0990.
Canceling a Residency Due to an Emergency/Petition Policy

If you are canceling your residency due to an emergency, you may submit a Residency Petition form and supporting documents within 14 days after the event to request a possible refund of residency registration fees. Submitting a petition does not mean that your registration will be canceled. Students will be asked to provide documentation supporting the student’s need to cancel the registration after the deadline. Documentation needs to provide evidence that the reason for late cancellation was unavoidable and unforeseeable.

Petitions and supporting documentation must be submitted to your academic advisor no later than 14 calendar days after the residency ends. There are no exceptions to this policy. If you do not cancel before the cancellation date and do not have an approved petition through the above petition process, you will be billed and expected to pay the residency fee, whether or not you attend(ed).

Please also see the Residencies Website and contact your academic advisor for additional details about canceling your residency due to an emergency.

Policy for Late Arrival to Residency and/or Travel Delays Attendance is required for ALL residency sessions in order to successfully complete your residency.
  • Your Residency Registration Confirmation email provides important details about residency start and end times for your program as well as the location of all of your residency sessions.
  • You are expected to make travel arrangements that allow enough time for you to check in by the date and time listed in the schedule and stay until the conclusion of the last session on the last day of your residency.
  • Late arrival to the residency, early departure from the residency and/or missed sessions may result in the loss of residency units.
  • Daily sessions typically begin around 8 a.m. and last through early evening.

For the complete residency schedule, please see your Residency Registration Confirmation e-mail to download the Residency App. The daily schedule will be available 2 weeks prior to the start of the residency.
Code of Conduct/Comportment

All students attending the residency must comply with the policies and procedures in the Walden University Student Handbook.

Student Safety and Required Title IX Training

Required Title IX Training

All faculty, staff and students are required to complete this online course prior to attending their upcoming residency and on an annual basis thereafter.

As the residency start date approaches, please watch your Walden email for a message with the subject line “Important Message Regarding Mandatory Title IX Online Training (Thinking About It)”. This message contains your link to complete the required training course named “Thinking About It”.
 
Student Safety/Title IX

View Walden University’s Notice of Nondiscrimination and Procedures for Student, Faculty, and Staff Reporting of Sexual Misconduct, Sexual Discrimination, or Other Related Reports.

 

Please also see the Residencies Website and your Residency Registration Confirmation e-mail.
Residency Grades

Residency grades are posted in the myWalden portal under degree audit 1 week after the end date of the residency. Residency grades are not posted in the residency Blackboard classroom.

    To determine the grade for your residency, log into your myWalden portal.

  • Once logged in, go to the Student Services tab. On this page, scroll down and click on the link for Final Grades under the Student Records heading on the left-side of the page.
  • From the drop-down menu on the following page, select the term in which your residency took place and click Submit.
  • The following page should list your residency grade, along with any other grades you may have earned for any courses during that term.


Residency grades are either Satisfactory (S) or Unsatisfactory (U) or Incomplete (I).

 

Please also see the Residencies Website.
Family/Guests at Residencies

Many students bring family and/or other travel companions with them to residencies, however only registered students can attend residency sessions.

The hotel concierge on site can recommend activities for travel guests while you are involved in academic residency sessions. Also, child care is not provided at the residency, and children are not permitted to attend academic or networking sessions. Contact the hotel to inquire about local child care facilities.

Please note: Family/travel companions SHOULD NOT travel with students attending Blended Academic Year in Residence (BAYR) residencies.

 

Please also see the Residencies Website.
Weapons at Face-to-Face Residencies TBD
Inclement Weather

Walden takes student safety seriously. We continuously monitor situations surrounding Walden events and, if there is a situation where it is determined that a residency cannot be held due to an event outside of our control (such as a weather-related event), we will notify registered participants as early as possible in order for them to make appropriate decisions and arrangements.

 

However, as students are traveling to Walden residencies from all parts of the U.S. and from outside the U.S., we cannot control if weather prevents a student from safely traveling. While we would never want a student to endanger themselves in order to attend an academic residency, students are responsible to attend any scheduled residency for which they are registered.

 

Any student who does not attend for any reason may drop the residency prior to attending or he/she will receive a failing grade and will be responsible for the tuition charged for the residency. If a student wishes to not attend, he/she can drop the residency via the myWalden portal or contact Academic Advising to request to be dropped. Please review the Residency Cancellation Policy.

 

Also note, if the residency is still held, students may be financially responsible for some or all of the residency fees. If it is determined that a student was unable to attend due to situations beyond his/her control, he/she may petition for a fee refund and a grade change, but a refund and/or a grade change is not guaranteed. View Canceling Due to an Emergency for the residency petition process.