2017-2018 Walden University Student Handbook (March 2018) 
    
    Dec 08, 2019  
2017-2018 Walden University Student Handbook (March 2018) [ARCHIVED CATALOG]

Refund Policies


Return to: Payment Deadlines and Policies  

The university refunds tuition and fees according to these policies and in accordance with applicable federal regulations. Students receiving federal financial assistance will have funds returned to the appropriate lending agencies in accordance with applicable federal guidelines. Federal aid that may have been awarded to students may be adjusted by reducing or reallocating or returning funds to federal programs if disbursement has already occurred.

Dropping Courses (Course-Based Programs Only)

Students who drop courses during the drop/add period will receive an account credit. Students may request a refund of any resulting credit balance on their student account by submitting an e-mail request to refund@mail.waldenu.edu.

Federal Return of Title IV (R2T4) Funds

Course-based students who withdraw, drop, or do not otherwise complete all of the courses that they are scheduled to attend in the term and Tempo Learning® students who withdrawal officially or unofficially, may have disbursed funds returned to the federal government. This includes students who stop engaging in academically related activities in any or all courses or competencies during the term or payment period.

Federal regulations established by the U.S. Department of Education require the Office of Financial Aid to apply a formula, entitled Return to Title IV (R2T4), to determine the percentage of federal financial aid a student has earned up through the last date of academic ally related activity in any or all courses or competencies during the term or payment period. Students withdrawing from any course(s) in the term or competencies prior to the completion of 60% of the quarter/semester or payment period may find that funds are owed to the university as a result of the R2T4.

The following enrollment changes in Course-Based Programs that may trigger an R2T4:

  • Withdrawal to zero credits.
  • Official Leave of Absence during the term.
  • Lack of active participation for at least 14 consecutive days in a term.
  • For  consecutive  enrollment  within  a  term,  withdrawal  from  an  earlier  course  with  no confirmation of return in a later course.
  • For consecutive enrollment within a term, dropping, not attending, or withdrawing from a later course, even after the completion of an earlier course.
  • For consecutive enrollment, failure to participate in more than 60% of the term, along with failure to earn a passing grade in the last course in the term.
  • Failure to participate in more than 60% of the term along with failure to earn a passing grade in all courses attempted in the term.

The following enrollment changes in Tempo Learning® Programs that may trigger an R2T4:

  • Official withdrawal from the program.
  • Administrative withdrawal due to lack of participation for thirty (30) consecutive days.
  • Administrative withdrawal for not submitting an academic plan by day fourteen (14) of the subscription period.
  • Administrative withdrawal for failure to meet the satisfactory academic progress requirements.
  • Failure to return from a Leave of Absence.

The last date of academically related activity, as determined by the university, is used as the financial aid withdrawal date to determine the completion percentage for R2T4. Students who complete more than 60% of the term or payment period are considered to have earned 100% of the federal financial aid disbursed to them for the term or payment period. Students who do not complete more than 60% of the term will have all or a portion of disbursed funds returned to the federal government.

The withdrawal date for federal financial aid purposes is not the same as the withdrawal date processed by the Office of the Registrar to determine tuition adjustments. Federal student aid may not cover all charges due to the university that result from the return of funds upon the student’s withdrawal, and students may owe a balance to Walden.

Prior to withdrawing or making any enrollment changes, students should contact the Office of Financial Aid to determine if the change will result in a return of funds and to understand the financial options to get back on track for future terms.

Tuition Refunds

Tuition reductions are applied to the current term and may not be retroactively applied for any reason (see also Tuition Reduction Benefits ). Students should review their current billing statement to ensure that their tuition reduction has been applied appropriately. If students have any questions, they should contact their Enrollment Advisor.

Refunds resulting from a student’s withdrawal from courses and/or the university are based upon the effective withdrawal date (as confirmed by the Office of the Registrar).

Residency fees are nonrefundable after 10 calendar days before the residency start date.

Tuition Refund Schedule*

Tuition Type Calendar Days 0–3 Calendar Days 0–7 Calendar Days 8–14 Calendar Days 15–21 Calendar Day 22–
Full Semester or Quarter  100% refund 100% refund 80% refund 60% refund No refund
14-Week  100% refund 100% refund 80% refund 60% refund No refund
11-Week  100% refund 100% refund 80% refund 60% refund No refund
10-Week  100% refund 100% refund 80% refund 60% refund No refund
8-Week  100% refund 100% refund 80% refund 60% refund No refund
6-Week  100% refund 100% refund 80% refund No refund N/A
5-Week  100% refund 100% refund No refund No refund N/A 
4-Week  100% refund 100% refund No refund N/A N/A
3-Week 100% refund No refund No refund N/A N/A
2-Week 100% refund No refund No refund N/A N/A

Residency

 

 

For Domestic Residencies
After registering themselves online, students may cancel a residency without penalty, provided the cancellation request is made at least 30 calendar days prior to the start of the residency. Cancellation between 30 to 11 days before the start date will result in the student receiving a refund minus a 5% cancellation fee. If a student cancels within 10 days of the start date, no refund will be issued. Students may cancel a residency via their myWalden university portal.

For International Residencies
After registering themselves online, students may cancel an international residency without penalty, provided the cancellation request is made at least 84 calendar days (12 weeks) prior to the start of the residency. Cancellation between 84 and 42 days before the start date will result in the student receiving a refund minus a 5% cancellation fee. If a student cancels within 42 days (6 weeks) of the start date, no refund will be issued. Students may cancel a residency via their myWalden university portal. 

Emergencies  
After  the cancellation deadline, students who experience an emergency and need to cancel must submit a Residency Petition form to request a refund of residency registration fees. Students will be asked to provide documentation supporting the student’s need to cancel the registration. Documentation needs to provide evidence that the reason for late cancellation was unforeseeable. Petitions and supporting documentation must be submitted to Academic Residencies no later than 14 calendar days after the residency ends. There are no exceptions to this policy.

Students who do not cancel before the cancellation date and who do not have approval through the petition process will be billed and expected to pay for the residency, whether or not they attend.

Dissertation Writing Intensive   After registering, students may cancel the Dissertation Writing Intensive without penalty, provided the cancellation request is made at least 30 calendar days prior to the start of the Intensive. Cancellation between 30 to 11 days before the start date will result in the student receiving a refund minus a 5% cancellation fee. If a student cancels within 10 days of the start date, no refund will be issued. Students may cancel the Intensive via their myWalden university portal

*Not valid for Maryland residents. The Tuition Refund Schedule below is applicable for students residing in Maryland.

Tuition Refund Schedule for Iowa Residents Only

Effective January 2017

Tuition Term Type No. of Days in Term Student Refund Amounts
Full Semester (16 wk) 112

Days 1–7

100% Refund

Days 8–14

84% Refund

Days 15–21

78% Refund

Days 22–28

72% Refund

Days 29–35

67% Refund

Days 36–42

61% Refund

Days 43–49

55% Refund

Days 50–56

50% Refund

Days 57–63

44% Refund

Days 64–66

39% Refund

Days 67–112

No Refund

Full Quarter (12 wk) 84

Days 1–7

100% Refund

Days 8–14

80% Refund

Days 15–21

69% Refund

Days 22–28

62% Refund

Days 29–35

55% Refund

Days 36–42

48% Refund

Days 43–49

41% Refund

Days 50–84

No Refund

     
11-Week 77

Days 1–7

100% Refund

Days 8–14

80% Refund

Days 15–21

72% Refund

Days 22–28

64% Refund

Days 29–35

56% Refund

Days 36–42

48% Refund

Days 43–45

40% Refund

Days 46–84

No Refund

     
10-Week 70

Days 1–7

100% Refund

Days 8–14

80% Refund

Days 15–21

71% Refund

Days 22–28

62% Refund

Days 29–35

53% Refund

Days 36–41

44% Refund

Days 42–70

No Refund

       
8-Week 56

Days 1–7

100% Refund

Days 8–14

80% Refund

Days 15–21

66% Refund

Days 22–28

55% Refund

Days 29–35

43% Refund

Days 34–56

No Refund

         
6-Week 42

Days 1–7

100% Refund

Days 8–14

80% Refund

Days 15–21

58% Refund

Days 22–24

43% Refund

Days 25–42

No Refund

           
5-Week 35

Days 1–7

100% Refund

Days 8–14

69% Refund

Days 15–20

51% Refund

Days 21–35

No Refund

             
4-Week 28

Days 1–7

100% Refund

Days 8–14

64% Refund

Days 15–16

42% Refund

Days 17–28

No Refund

             
3-Week 21

Days 1–7

100% Refund

Days 8–12

56% Refund

Days 13–21

No Refund

               
2-Week 14

Days 1–7

100% Refund

Days 8–14

No Refund

                 

Any student who withdraws from a course caused by physical incapacity is due a refund. Once a student has provided official documentation that a physical incapacity is the reason he or she is not able to complete the course, the student will be refunded 100% of all tuition charged for the impacted term.

Tuition Refund Schedule for Maryland Residents Only

Effective Winter Quarter 2013 

Tuition Term Type
 
Length of Term in Days
 
Through Day 3 (100% refund)
 
Through Day 7 (100% refund)
 
State of MD (90% refund)
 
State of MD (80% refund)
 
State of MD (60% refund)
 
State of MD (40% refund)
 
State of MD (20% refund)
 
Full Semester (16 wk) 112
Day 3
Day 7
Day 8–11
Day 12–21
Day 22–32
Day 33–44
Day 45–66
Full Quarter (12 wk) 84
Day 3
Day 7
Day 8
Day 9–16
Day 17–24
Day 25–33
Day 34–50
14-Week 98
Day 3
Day 7
Day 8–9
Day 10–19
Day 20–28
Day 29–38
Day 39–58
11-Week 77
Day 3
Day 7
Day 8
Day 9–16 Day 17–24 Day 25–33 Day 34–50
10-Week 70
Day 3
Day 7
N/A
Day 8–14
Day 15–21
Day 22–27
Day 28–41
8-Week
56
Day 3
Day 7
N/A
Day 8–14
Day 15–21
Day 22
Day 23–33
6-Week 42
Day 3
Day 7
N/A
Day 8–14
N/A
Day 15–16
Day 17–25
5-Week 35
Day 3
Day 7
N/A
N/A
Day 8–10
Day 11–14
Day 15–21
4-Week 28
Day 3
Day 7
N/A
N/A
Day 8

Day 9–11

Day 12–17
3-Week
21
Day 3
No Refund
N/A
Day 4
Day 5–6
Day 7–8
Day 9–12
2-Week 14
Day 3
No Refund
N/A
N/A
Day 4
Day 5–6
Day 7–8

Tuition Refund Schedule for North Dakota Residents Only  

Effective Fall Quarter 2016 

Tuition Type

Calendar Days 0–7

Calendar Days 8–14

Calendar Days 15–21

Calendar Day 22–56

Full Semester (16 wk)

 100% refund

 75% refund

 75% refund

75% refund through day 28; 50% refund through day 56

Full Quarter (12 wk)

 100% refund

 75% refund

 75% refund

50% refund through day 42

 14-Week

 100% refund

 75% refund

 75% refund

75% refund through day 25; 50% refund through day 49

 11-Week

 100% refund

 75% refund

 75% refund

50% refund through day 42

 10-Week

 100% refund

 75% refund

 75% refund through day 18

50% refund through day 35

 8-Week

 100% refund

 75% refund

 50% refund

50% refund through day 28

 6-Week

 100% refund

 75% refund through day 11

 50% refund

No refund

 5-Week

 100% refund

 50% refund

 50% refund through day 17

No refund

 4-Week

 100% refund

 50% refund 

 No refund

No refund

 3-Week

 100% refund

 50% refund through day 12

 No refund

No refund

 2-Week

 100% refund

 No refund

 No refund

No refund

Tuition Refund Schedule for Oregon Residents Only

Effective September 2016

Tuition Type Calendar Days 0–7 Calendar Days 8–14 Calendar Days 15–21 Calendar Days 22–56
Full Semester 100% refund 75% refund 75% refund 75% refund through day 28; 50% refund through day 56
Full Quarter 100% refund 75% refund 75% refund 50% refund through day 42
14-Week 100% refund 75% refund 75% refund 75% refund through day 25; 50% refund through day 49
11-Week 100% refund 75% refund 75% refund 50% refund through day 42
10-Week 100% refund 75% refund 75% refund through day 18 50% refund through day 35
8-Week 100% refund 75% refund 50% refund 50% refund through day 28
6-Week 100% refund 75% refund through day 11 50% refund No refund
5-Week 100% refund 50% refund 50% refund through day 17 No refund
4-Week 100% refund 50% refund No refund No refund
3-Week 100% refund 50% refund through day 12 No refund No refund
2-Week 100% refund No refund No refund No refund

Tuition Refund Schedule for Tennessee Residents Only

Effective Fall Quarter 2016 

Tuition Type

Length of Term in Days

Through Day 7 (100% refund)

Through 10% of Enrollment Period (75% refund)

Through 25% of Enrollment Period (25% refund)

After 25% of Enrollment Period

Full Semester (16 wk)

 112

Day 7

Day 8–11

Day 12–28

 No Refund

Full Quarter (12 wk)

 84

Day 7

Day 8

Day 9–21

 No Refund

 14-Week

 98

Day 7

Day 8–10

Day 11–26

 No Refund

 11-Week

84

Day 7

Day 8

Day 9–21

 No Refund

 10-Week

 70

Day 7

Day 8

Day 9–18

 No Refund

 8-Week

 56

Day 7

Day 8

Day 9–14

 No Refund

 6-Week

 42

Day 7

Day 8

Day 9–11

 No refund

 5-Week

 35

Day 7

Day 8

Day 9

 No refund

 4-Week

 28

Day 7

Day 8

No refund

 No refund

 3-Week

 21

Day 7

Day 8

No refund

 No refund

 2-Week

 14

Day 7

Day 8

No refund

 No refund